Privacy Policy

Data Privacy Policy – Informed Consent Form 

GENERAL

Epishine AB (“Epishine” or “We”) is committed to protecting the privacy and security of your personal data. This Data Privacy Policy explains how we comply with the European Union data protection requirements and outlines our practices regarding the collection, use, and protection of personal data. We conduct business in various countries within the EU/EEA area, and this document is designed to inform our current and potential partners, suppliers, and customers about our data handling practices.

We keep and process information about you for partnership and marketing purposes. The information we hold and process will be used for our management and administrative purposes, enabling us to run our business and manage our relationship with you effectively, lawfully, and appropriately. In addition to that we may use your information in marketing activities for our business. 

SECURITY 

Your personal integrity is our priority. We actively ensure that your personal data is processed with the utmost care, using information only in accordance with this policy. To prevent unauthorized access or disclosure, we have implemented appropriate physical, electronic, and managerial procedures to safeguard and secure the personal data we collect.

WHAT PERSONAL DATA EPISHINE COLLECTS

We may collect personal data about potential and current partners, customers, employees, and suppliers, including names, contact information, and other relevant data. This information primarily comes from you but might also be gathered from other internal or external sources. Collection is based on the necessity to meet legal obligations, fulfill agreements, legitimate interests, or upon your explicit consent.

We are committed to processing special categories of personal data (sensitive data) only with your explicit consent, unless required by law or necessary to protect your interests. You can withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. Personal data is retained as long as necessary for our communication and marketing purposes, business relationship, contractual obligations, or as required by law.

 EPISHINE’S SHARING OF PERSONAL DATA

We will not disclose your personal data to third parties, except as legally required or necessary to fulfill our contractual duties to you (e.g., to external accounting providers). When transferring data outside the EU/EEA, we ensure processors comply with European data protection legislation, using agreements based on European Commission Standard Contractual Clauses. 

INDIVIDUALS’ RIGHTS 

Under GDPR, you have rights regarding your personal data, including access, rectification, erasure, restriction of processing, and, in some cases, data portability. You can withdraw consent for data processing at any time. If you believe we have not complied with GDPR requirements, you have the right to lodge a complaint with our Data Protection Officer or the appropriate regulatory authority.

CONTACT 

For inquiries, data requests, or more information on our data handling practices, please contact: 

Data Protection Officer: Mattias Josephson (mattias.josephson@epishine.com)

Address: Epishine AB, Attorpsgatan 2, 582 16, Linköping, Sweden 

Or just email info@epishine.com

 CHANGES TO PRIVACY POLICY

We may update this policy to reflect new processing activities. Any changes will be compatible with the original purposes for which the personal data was collected. We will notify you of significant changes and update the version number and review date of this policy accordingly. 

ADDITIONAL INFORMATION

Data Collection Methods: We collect data through various methods, including forms, correspondence, and interactions with our website.

Specific Use of Data: Examples include employee management, billing, customer service, customer relation management and other administrative functions.

Data Retention Criteria: Specific criteria for data retention are based on legal requirements and the necessity for fulfilling business processes.

Third-Party Processors: We engage with third-party processors under strict data protection terms and monitor their compliance regularly.

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Version 1.3 | Last Reviewed: 2024-04-08